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Nanomerics Privacy Policy

Privacy policy

Last updated and approved by the Nanomerics Board: May 2021

Vestd Limited (“we”, “our”, “us”) is committed to protecting and respecting your privacy. We aim at all times to ensure that we only capture data from you that is required for us to carry out your requirements as expressed by you to us through the Vestd websites, which comprise our platforms, app.vestd.com (the “Platform”) and our marketing sites, vestd.com, (the “Marketing Site”) .

This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

By visiting our Platform, or by requesting we contact you via our Marketing Site you are accepting and consent to our use of your personal information in the ways set out in this Privacy Policy.

For the purpose of the Data Protection Act 1998 (the “Act”), Vestd Limited is the data controller and processor. We are registered with the Information Commissioner’s Office with Registration Number: A8068490.

Vestd Ltd has a Data Protection Officer (DPO) who can be contacted at dpo@vestd.com.

INFORMATION COLLECTION

We collect information about you, your Officers, and your Shareholders:

  • that you provide when filling in forms on this Website. This includes information which you provide when creating a profile in order to become a registered member of the Vestd platform;

  • that you provide in your interactions with us or with other Vestd members through the Vestd Platform or Vestd Marketing Site;

  • information you post or upload to the Platform or Marketing Site or information you transmit when communicating with other registered users through the interactive features of the Platform;

  • if you contact us by phone, email or otherwise, we may keep a record of that correspondence;

  • when you visit this Platform or Marketing Site (see also under Cookies below);

  • that you provide for the purpose of our carrying out identity and anti-money laundering checks on you, your Officers or your Members. These checks will only be carried out if you choose to register as a Vestd member and are described in more detail in the Company or Participant Terms which you will enter into with us in order to become a Vestd member.

We are also working closely with third parties (including, for example, sub-contractors in technical services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.

We may also automatically collect other identifiable information each time you visit this Platform or Marketing Site, including:

  • technical information, including the Internet protocol address used to connect your computer to the Internet, browser type and version, device type and screen size.

  • information about your visit, including the full Uniform Resource Locators (URL), page response times, errors, and length of visits to certain pages.

USE OF YOUR INFORMATION

We use your information to provide our service to you and to support your relationship with us and, if you agree, to send you information we think may be of interest to you. For example, we may send you information regarding the technical functionality of the Platform, or respond to a request for a demonstration from the Marketing Site.

For users of the Platform:

  • We will not send any information to your Officers or Shareholders unless it has been explicitly instructed by you as part of the Platform operation.

  • We use your information for the purpose of our carrying out identity and anti-money laundering checks on you and to verify your eligibility to use the Platform and the services offered by the Platform.

  • We use your collected information to personalise your repeat visits and to ensure that content from this Platform is presented in the most effective manner for you and your device.

  • We use information collected from you to administer this Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

  • We may combine information we receive from other sources with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

  • We may use your information to send you information about products, services, promotions and events which we think may be of interest to you.

  • We will keep your information confidential and will not disclose it to any 3rd parties except for the specific circumstances laid out below or unless with your prior written consent.

For users of the Marketing Site:

  • We will use your information only to respond to your direct queries.

  • Any subsequent provision of information or notifications about Vestd will be done on a strictly managed “sign up only” basis.

  • At any time every user of the Marketing site will be able to Unsubscribe from this.

DISCLOSURE OF YOUR INFORMATION

We may disclose your personal information to any member of our corporate group.

In certain limited situations, we may also disclose your personal information to third parties:

  • if we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets;

  • if Vestd Limited or substantially all of its assets are acquired by a third party, in which case personal information held by it about its users and customers will be one of the transferred assets;

  • if we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Vestd Limited, other Vestd members, or others (such as credit reference agencies for the purpose of the purpose of our carrying out identity and anti-money laundering checks).

RISKS

We have assessed that the following are the most material risks to the platform’s data security, and also have identified the associated mitigation measures.

Vestd will implement and maintain processes and technical solutions appropriate to protect and keep your data secure. These include organisational controls to restrict access to data to only those who need it as well as technical restrictions to prevent unauthorised access to your data.

If we become aware of a data breach we will endeavor to notify affected customers as soon as possible but not longer than 72 hours of becoming aware of the breach or data loss. We will provide details and updates as appropriate.

SECURITY

Where you have a password for the Platform which enables you to access your account you are responsible for keeping that password confidential and the password should not be shared with anyone.

The Platform contains a dynamically generated personal pin number for each user, such that we can verify the identity of any individual who is seeking to act on behalf of a company or user.

All personal information you provide to us is stored on secure servers. Some of these servers may be located outside of the European Economic Area (EEA). In respect of any transfer of your personal information outside the EEA, we are responsible for ensuring that an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data is ensured in that country.

RETENTION

We will store your data for as long as is necessary to serve you as a customer and fulfill our requirements under law.

If you leave Vestd some data may need to be retained for compliance and reporting reasons but we endeavor to remove sensitive and unnecessary details after 48 hours.

Some actions that are carried out on the Platform that impact your Company will be communicated to Companies House, this data will be entered into a permanent record. We will notify you before these actions are carried out.

Company and personal data will also be retained in backups that are taken. If data is ever recovered from these, deletion requests will be applied to this recovered data.

If you are not a customer your details will be held for as long as we are fulfilling your initial contact request. You can withdraw your consent and unsubscribe from communications at any point. Your details will be retained for 6 months after our last contact. This is so that we have continuity of information, should you contact us again in that period.

We do not directly store Vestd members’ credit card details.

COOKIES

In order to improve this Platform and Marketing Site, we use small files commonly known as “cookies” to track your visit. A cookie is a small amount of data which often includes a unique identifier that is sent to your computer, tablet or mobile phone (referred to in this Privacy Policy as a “Device”) from these sites and is stored on your Device’s hard drive.

A cookie records information relating to your internet activity (such as whether you have visited the sites before). This information is used to track visitor use of our sites and to compile statistical reports on site activity. The cookies we use and those of our chosen 3rd parties also allow us to identify you as you move around the site and when you return.

You may refuse the use of cookies by adjusting your internet browser settings not to accept cookies. Your web browser's help function should tell you how to do this. Alternatively, to find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit the website: http://www.allaboutcookies.org. This website will also explain how you can delete cookies which are already stored on your Device. However, please note that if you refuse the use of cookies you will not be able to use the Platform.

LINKS TO OTHER WEBSITES

This site may contain links to other websites. This Privacy Policy only applies to this site so when you link to other websites you should read their privacy policies. We do not accept any responsibility or liability for any such policy. Please check these policies before you submit any personal data to such sites.

YOUR RIGHTS

You have the right to revoke your consent to use your details for marketing purposes at any point. You can exercise the right at any time by contacting us at help@vestd.com.

ACCESS TO INFORMATION

The Act gives you rights to access information held about you. Your right of access can be exercised in accordance with the Act.

RIGHT TO BE FORGOTTEN

If you wish to remove your personal and your company data from the Platform you should contact us at help@vestd.com, this process will result in your no longer being a Vestd customer.

CHANGES TO THIS PRIVACY POLICY

Any changes we may make to our Privacy and Cookies Policy in the future will be posted on this page and, where appropriate, notified to you by email.

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